Work regime: Full-time employment
Location: Moldova / remote, with event participation when required
Deadline: September 30
Project description
The Strategic Projects Director coordinates projects, meetings, events, suppliers, partners, and daily operational activities. This role keeps those activities organized and moving quickly.
1. Purpose
Provide fast, reliable, and practical administrative support so meetings, events, documents, communications, and daily tasks are prepared, coordinated, and followed up on time.
2. Minimum profile
• Experience in administrative assistance, event coordination, project support, ticketing, or office management.
• Fast, practical, organized, solution-oriented working style.
• Romanian, English, and Russian as mandatory working languages.
• Good digital skills for calendars, forms, ticketing, documents, spreadsheets, video calls, and filing.
• Daytime availability, flexibility for planned events, discretion, tact, autonomy, and attention to detail.
3. Responsibilities
• Schedule and update meetings, calls, events, invitations, participant lists, links, agendas, materials, and meeting notes.
• Support ATIC events through ticketing, registrations, check-in, badges, lists, supplier coordination, logistics, and issue resolution.
• Prepare and distribute announcements, invitations, reminders, logistical messages, basic marketing materials, forms, and participant materials.
• Draft, format, and send administrative documents and correspondence.
• Maintain task lists, deadlines, follow-up actions, folders, tables, minutes, and clear version control.
• Report urgent requests, schedule changes, and operational issues immediately to the Director.
4. Deliverables
• Calendar and meeting coordination handled daily and accurately.
• Operational event support for each assigned event, including ticketing, participants, and logistics.
• Daily or weekly task and follow-up tracker with owners and deadlines visible.
• Administrative and marketing materials prepared clearly and on time.
• Weekly or requested operational status updates and organized document records.
Application
To apply: please send your CV to achirita@ict.md, indicating “Administrative Assistant” in the email subject line.
Deadline: September 30.
Vacancy: Administrative Assistant | Support to the Strategic Projects Director
Work regime: Full-time employment
Location: Moldova / remote, with event participation when required
Deadline: September 30
Project description
The Strategic Projects Director coordinates projects, meetings, events, suppliers, partners, and daily operational activities. This role keeps those activities organized and moving quickly.
1. Purpose
Provide fast, reliable, and practical administrative support so meetings, events, documents, communications, and daily tasks are prepared, coordinated, and followed up on time.
2. Minimum profile
• Experience in administrative assistance, event coordination, project support, ticketing, or office management.
• Fast, practical, organized, solution-oriented working style.
• Romanian, English, and Russian as mandatory working languages.
• Good digital skills for calendars, forms, ticketing, documents, spreadsheets, video calls, and filing.
• Daytime availability, flexibility for planned events, discretion, tact, autonomy, and attention to detail.
3. Responsibilities
• Schedule and update meetings, calls, events, invitations, participant lists, links, agendas, materials, and meeting notes.
• Support ATIC events through ticketing, registrations, check-in, badges, lists, supplier coordination, logistics, and issue resolution.
• Prepare and distribute announcements, invitations, reminders, logistical messages, basic marketing materials, forms, and participant materials.
• Draft, format, and send administrative documents and correspondence.
• Maintain task lists, deadlines, follow-up actions, folders, tables, minutes, and clear version control.
• Report urgent requests, schedule changes, and operational issues immediately to the Director.
4. Deliverables
• Calendar and meeting coordination handled daily and accurately.
• Operational event support for each assigned event, including ticketing, participants, and logistics.
• Daily or weekly task and follow-up tracker with owners and deadlines visible.
• Administrative and marketing materials prepared clearly and on time.
• Weekly or requested operational status updates and organized document records.
Application
To apply: please send your CV to achirita@ict.md, indicating “Administrative Assistant” in the email subject line.
Deadline: September 30.
